Before You Go
Nagel Tours wants all of our travellers to be well informed before booking a holiday. Here are some details you need to know about your trip.
How to Book
Make your reservations through your local Travel Agent or dial 1-800-562-9999 for information or reservations.
Tour Prices are quoted in Canadian Dollars, based upon the cost and conditions in effect at the time of printing, and are subject to change. DEPOSITS AND PAYMENTS: A NON-REFUNDABLE DEPOSIT is required at time of booking. The balance is due 45/60/90 or 120 days prior to departure, depending on the tour. FORM OF PAYMENT: Visa, MasterCard, American Express, cheque or debit card. Airfares, taxes and fees are subject to change until paid in full.
Cancellation / Interruption Coverage
Trip cancellation/interruption insurance could protect you and/or your travelling companion against loss if you must cancel your trip before departure due to covered risks or if you leave the tour and return home for covered risk reasons as described in the policy.
Cancellation / Interruption Notice
Written notice of cancellation must be received by Nagel Tours.
The following schedule of charges will apply according to the date notice is received: Nagel Motorcoach Only – Tours within North America If you must cancel:
- More than 44 days Non-refundable deposit prior to departure will be retained
- 44 – 30 days Non-refundable deposit or prior to departure 25% of total price (whichever is greater)
- 29 – 15 days Non-refundable deposit or prior to departure 50% of total price (whichever is greater)
- 14 – 0 days 100% of total price prior to departure. Tour itineraries involving North American or overseas flights, tours, rail, cruise and/or components
- Cancellation penalties vary depending on the tour, airline, and cruise company supplier.
- Changes are subject to penalties.
- Cancellation charges apply to pre- and post-night accommodations and optional tours.
Tour Does Not Include
Gratuities: Tips to waiters, step-on guides, Tour Directors and Drivers are a tangible way for you to express your appreciation for jobs well done. This practice, although customary, is voluntary and is not included in tour prices. The following guide of amounts is suggested: Waiters – for meals not included in tour price: Suggested gratuity – between 15% and 20% of your bill, but never less than $1.00. Suggested for each Tour Director and Driver, a gratuity of $3.00 to $4.00 per person per day. The land price of a tour does not include air travel, airline fees, airport or departure taxes, transfers, port charges on cruises or any other incidental charges unless otherwise stated.
Please contact our Reservations office to confirm tour is guaranteed prior to booking airfare.
Transportation / Motorcoaches
Nagel Tours and Nagel Coaches are owned and operated as family businesses out of Alberta. Our coaches are modern, equipped with reclining body contoured seats, air-ride suspension, air conditioning, restroom, public address system, tinted scenic panoramic windows, stereo equipment and video monitors…all designed for maximum comfort and relaxation. Nagel customized motorcoaches are not available on all tours. Other newer model motorcoaches may be substituted.
Tour members are limited to one large suitcase per person. Hotel baggage handling gratuities for this one suitcase are included in the price of the tour. Regardless of its size, your suitcase must not exceed 50 lbs. The optimum size limit is 28″ high, 20″ wide and 10″ deep. A small soft-sided carry-on bag is allowed aboard the coach or plane if carried by the tour member. The best dimensions are a maximum of 16″ x 12″ x 8″. For your convenience keep the size and weight of the carry-on to a bare minimum. Roll-on bags designed for airline use will not fit into the motorcoach overhead compartment. Tags for checked bags will be sent with documents prior to departure. Although the Coach Driver supervises the transfer of luggage to and from the coach and every effort is made to handle all luggage as carefully as possible, Nagel Tours cannot assume liability or accept claims for loss or damage to luggage and personal effects due to breakage, theft or normal wear and tear through hotel and group carrier handling. We recommend that you purchase baggage and personal effects insurance.
A list of overnight accommodations with phone numbers and addresses will be available approximately two weeks prior to tour departure. Nightly accommodations are at good quality motel/hotels and are chosen for cleanliness, service and comfort. Some areas do not offer a large selection of accommodations. In this event, we choose the best available. Rooms are allocated by each hotel – if you have a preference (smoking or non-smoking, ground floor, etc.) please advise us when making reservations. Requests may not always be possible as not all hotels/motels have enough of each type of rooms to accommodate all requests. All accommodations are booked on a 1 or 2 bed basis. Single (One Person/One Bed), Double (Two Persons/One Bed) Twin (Two Persons/Two Beds), Triple (Three Persons/Two Beds), Quad (Four Persons/Two Beds).
We are limited in the amount of single travellers we can accommodate. Since hotel rates are per room, the tour price for rooms occupied by one person is higher than those where two or more persons share the cost of the room. Single passengers may wish to request a travelling companion on a share basis and we will do our best to accommodate your request. You will be charged the single rate the day your tour is booked and if a companion becomes available we will adjust your final invoice. Single passengers must be independent travellers who require no additional assistance.
Your documents are sent to you or your travel agent after full payment has been received, approximately two weeks prior to departure. Documents include: baggage tags for your checked bags, name badge, hotel list, plus information pertaining to your tour. If you book your tour within ten days of departure and have made full payment, you have the option of receiving the documents from your tour director, picking them up at our office or having them express mailed to you for a $30.00 charge. TRAVEL BAGS: When applicable, travel bags will be distributed aboard the coach by your Tour Director. SMOKING: No smoking is permitted onboard the coach. Frequent rest stops are made which give passengers the opportunity to smoke. Room preferences (smoking or non-smoking) must be requested in advance but are not guaranteed, as some hotels/ motels may not have enough of each type of room to accommodate our needs.
Nagel Tours strongly recommends that you purchase and carry proof of adequate insurance coverage – medical, trip cancellation/interruption and baggage insurance. Insurance coverage must be purchased at the time of booking. Should you decide to decline travel insurance, you will be asked to acknowledge that this coverage had been offered to you.
For the comfort and enjoyment of all passengers consumption of alcoholic beverages is not allowed on the coach.
Seating on the Coach
All seating is subject to availability and is assigned on a first come, first serve basis. During the course of a tour, you will be asked to change seats in a rotation system. This is the fairest way to allow everyone to try different views from the coach and make new friends across the aisle. Single clients are expected to share the second seat with another passenger. The seat directly behind the Driver is reserved for your Tour Director. People travelling single or triple sit with others to allow couples to sit together. In the case of two people travelling separately, but sharing a row, they will alternate the window seat.
Identification / Proof of Citizenship
Identification is required for all trips and it is your responsibility to obtain and carry the proper documentation. Canadian citizens require a valid passport for travel outside of Canada. Citizens of other countries or landed immigrants, check with the appropriate foreign consulate for entry requirements. Nagel Tours is not responsible and will not refund tour fees if a passenger(s) is refused access at the border for any reason. If a passenger(s) is refused entry or detained at the border, the passenger(s) will be responsible for finding transportation home at their own expense.
Travellers requiring special assistance are welcome to travel but some tours may present difficulties. We regret that we cannot accept motorized scooters on any tour and that some itineraries cannot accommodate wheelchairs; ask at time of booking. None of Nagel Tours, its employees and personnel or its suppliers may physically lift or assist clients into transportation vehicles. Although we take good care of you on a Nagel tour we regret that we cannot provide individual assistance to a guest for walking, wheelchairs, dining or other personal needs. Travellers should be in good physical condition. Guests that require more assistance must be accompanied by a companion who is capable of and totally responsible for providing the assistance required at all times.
Preferred Departure Dates
Based on 40 years of operating experience, Nagel Tours has predicted several departures as Preferred Departure Dates. Rates quoted are based on a minimum number of participants required to enable operation. In rare instances, it may become necessary to cancel a departure due to lack of sales, sudden unavailability of an advertised facility or other unusual circumstances. If a tour is cancelled due to unforeseen circumstances you will be notified 45 days in advance of your departure date and an alternate date, if available, will be recommended. If that date is not acceptable, Nagel Tours will refund all monies paid to them by the passenger and this shall be deemed full settlement.
Joining Your Tour / Pick Up Points
Nagel Tours determines pick up points based on the destination and routing of each tour. Please inquire about time and place of pick-up when making your reservation. Passengers are responsible for arranging and expense of vehicle parking.
Out of Town Passengers
Special rates for pre and post-tour accommodations are available through Nagel Tours. These accommodations are paid for by the client at the time of booking. Nagel Tours will place the reservation for you and advise pick-up details for joining the tour. Alberta residents travelling from other areas to join a tour at the closest specified departure point may be eligible for a free first night. Please inquire when making your reservation. For Saskatchewan residents starting the tour from Alberta, or Northern Saskatchewan residents joining the tour enroute in Saskatchewan, we offer one night pre-tour complimentary accommodation for any coach tour valued over $2,300.00. For British Columbia residents departing from Alberta we offer one night pre-tour complimentary accommodation for any coach tour valued at over $2,300.00.
Early Booking Discount
A discount of 2% per person is offered on a SELECT NUMBER of our coach tours. Where a discount applies, it is shown on the relevant pages. To be eligible for the discount you must book and pay your deposit 60 days prior to tour departure.
Itinerary and Schedule Changes
Our tours are planned one year in advance and occasionally the itinerary may need to be adjusted or schedule changes may occur. Nagel Tours reserves the right to make changes to the published itinerary which may be required due to circumstances beyond our control. The tour organizer reserves the right to make any changes before or during the tour for the comfort, convenience and safety of the passengers. During local or national holidays certain features such as museums, sightseeing tours and shopping may be limited or unavailable. In such instances, and whenever possible, itinerary adjustments and substitutions are made to minimize inconveniences.
Nagel Tour Responsibility
Nagel Tours makes arrangements with hotels, transportation services and/or other independent parties beyond its direct control, to provide you with the travel services offered. We cannot be responsible for the acts or omissions of these parties, or anyone other than Nagel Tours’ own employees. Also, we will not be liable for any loss or damage, illness, injury or death that occurs as a result of government actions, acts of God, late arrivals, missed connections and other factors beyond our direct control.
Your responsibility is to sit back and enjoy a care-free holiday. Nagel Tours reserves the right to terminate the trip (at any point) for any passenger whose inappropriate actions or conduct adversely affects other passengers, employees of Nagel Tours or employees of establishments visited. In this event there will be no refund for unused portions of the trip and the cost for returning to the point of embarkation will be borne by the passenger.